Web Grading Instructions

Browser Requirements

• Firefox (Download Firefox)
• Internet Explorer 5.5 or higher for PC (Download Internet Explorer)
• Internet Explorer 5.2 for Mac

(Note: AOL users may need to exit their AOL browser and use one mentioned above.)

Login to system

1. MyValley
2. Username (example: jsmith) 1st initial, max 10 letters of last name
3. Password
4. Login

The first time you log into MyValley your initial password will depend on when you were first employed by Kalamazoo Valley.

If you were employed prior to 08/01/12 - Your password will be your six-digit birth date (MMDDYY), if you provided it; or the last 6-digits of your Valley Number.

If you were employed after 08/01/12 - You must first set up a new account and establish a password. To set up your KVCC account, please visit www.kvcc.edu/new. You will be asked to enter the single-use New Account Code (NAC) and Username provided in your welcome letter. (Note: Alternate options may be available to you on the new account setup page if you no longer have your NAC.)

If you need assistance, please bring a photo ID (Driver's License, State ID card or Valley ID card) to one of our computer labs.

Note: Both the VIP and Banner systems have login periods that will expire after approximately 15 minutes of inactivity. You must still periodically click submit to extend your Banner access and click any item within VIP to reactivate the timeout clock.

Change your password

1. My Links
2. Change Password
3. Enter Username 1st initial, max 11 letters of last name; example: jsmith)
4. Current Password (originally your birthdate MMDDYY)
5. Type New Password(A minimum combination of 8 characters including at least one letter and one number.
6. Retype new password to confirm
7. Change Password

Access Grade Roster

From the MyValley Workplace tab

1. Faculty Resources: Grade Entry
2. Select a term from the drop down menu
3. Submit
4. Select a course from the drop down menu
5. Submit
6. Use scroll bar to view students

1. Click CRN Selection at bottom of screen
2. Click Final Grades

Enter Grades

1. Select grade from drop down menu next to each student's name
   Note: CR or NC grades cannot be assigned unless your course was pre-approved for the Credit/No Credit grade mode. Audit (V) or Withdrawal (W) status as approved by the Admissions, Registration and Records Office is already posted for students. You will not need to assign a grade.
2. Click Submit often (at least the end of each page)
   The system has a security timeout feature. If your session times out, any unsaved grades will be deleted. By clicking Submit your grades are entered and the clock is reset giving you additional time.
   
   After you Submit Grades, a message will return at the top of the screen telling you if the save was successful or if errors were encountered. The message "student has not withdrawn from the class" is informational only and does not mean there is an error.

Sample Messages

Successful

"The changes you made were saved successfully."
"The changes you made were saved successfully. Student has not withdrawn from the class."

Unsuccessful

"Your grade submissions have been rejected."
"A last attendance date is required for the following grade codes(s): 0.0. Please insert a last date of attendance and resubmit your grades."
"Last Attend Date cannot be earlier than first "You have entered a date in an invalid date format."

Your grade roster may have more than one page. Click Submit Grades at the end of each page. To move to the next page, click on the appropriate number sequence at the bottom of the student list.

Last Date of Attendance

For students receiving a grade of 0.0, NC or NS
Students who attended:

1. Click inside Last Attend Date field
2. Type the last date the student attended your course (MMDDYYYY)

1. Click inside Last Attend Date field
2. Type the date the course began (MMDDYYYY)
3. Click inside Attend Hours field and enter a zero

To ensure that all grades have been saved accurately and successfully, please exit after submitting your grades then re-enter the roster and review it one more time. If you missed seeing an error message, the grades may not have been saved. A quick double check now when you can easily make the correction online may save you from having to complete a grade change form for each student later.

To print a copy of the grade roster for your records:

1. Click Print at the top of the screen

View Student Address

1. Click student's name
2. Click final Grades at bottom of screen to return

Log off system

To ensure security you should always logoff when finished

1. Close the Grade Roster window.
2. Logout to exit VIP.

Procedures

Contacts for additional help